How to File a W2 or 1099 TODAY

The Deadline to Mail 1099s & W2s to Recipients is February 1, 2016

You can get them out the door without having to go to the office store and buy forms. 

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Use our 1099 & W-2 online filing system >

If you have less than 30 forms, you can print them on blank paper in your office.

If you have 30 or more forms, we can print and mail them for you!

Get started now and be finished on time!!!

File 1099 and W2 forms online >

 


Why You Should NOT Buy W-2 Forms from the Office Store

It’s Simple, the W2 Forms from Office Max, Staples and Other Stores are not Efficient.

They only have 1 style of form, the Traditional 2up W-2, for employee copies.

This is the SLOWEST way to print W-2 forms.

Plus, it means another trip to the store that you probably don’t have time for.

The traditional W-2 layout has the same form on the top and the bottom (thus, the 2up label – 2 forms, 1 page). It forces you to print 2 different employees on one sheet, then separate and collate the forms to mail to each employee. It takes forever to pull apart all the forms and then find the matching employee and put them in envelopes.

The Better Way: Condensed W-2 forms.

A condensed W-2 form has multiple copies on the same sheet of paper, but they’re all for the same employee. You just print the form, fold it, stuff the envelope and you’re done. There is no separating or collating forms.

2-up Condensed W-2 Form has copy B on the top and C on the bottom. Use this one if you only need to file with the federal government.

3-up Condensed W-2 Forms have copy B on the top, 2 in the middle and C on the bottom. Use this one if you only need to file with the federal and state governments.

4-up Condensed W-2 Forms have copy B, two copy 2 forms and copy C, usually in a quadrant format. Use this one if you need to file with the federal, state and city/local governments.

***IMPORTANT NOTE*** Since there is no ‘IRS standard’ format for condensed forms, software companies program them differently. It is very important to get the right format for your software or the data will not align in the boxes properly.

 

Related Posts

Decoding W-2 Copy Requirements 

Types of W2 Forms

How to file a W2 form in Quickbooks 

W-2 Efiling Options


Construction Company Guide to Filing 1099 and W-2 Forms

Construction Company Guide to Filing 1099 and W2 FormsWe’ve recently developed a Guide to Filing 1099 and W-2 Forms for Construction Companies on DiscountTaxForms.com.

Get the basic run-down in this blog post, or read the full guide here >

 

Options for Filing 1099-MISC and W-2 Forms for Construction Companies

Your Accounting Software: Many will print 1099 and W-2 forms. Some will e-file payer copies. To print payer and recipient copies, purchase forms compatible with the software as there are many layouts available. Print copies, stuff envelopes and mail. Purchase forms for your Software >

Specialized 1099 & W-2 Software: Prints all 1099 and W-2 forms. Will e-file payer copies. To print payer and recipient copies, purchase forms compatible with the software as there are many layouts available. Print copies, stuff envelopes and mail. Purchase Specialized 1099 & W-2 Software >

Online Filing: E-file payer copies using online system; no software to buy. Some services print and mail recipient copies for you, others allow you to print your own. Sign up for Online 1099 & W-2 Filing >

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Small Business Guide to Filing 1099 & W-2 Forms

Small Business Guide to 1099 and W2 FormsA Small Business Guide to Filing 1099 & W-2 Forms is now available on DiscountTaxForms.com 

All the important information is summarized on this page, or read the full guide here >

 

Filing Methods for 1099-MISC and W-2 Forms

Your Accounting Software: Many accounting programs print 1099 and W-2 forms;  some will e-file payer copies. For printing recipient and payer copies, make sure you purchase compatible forms, as there are many layouts available. Print copies, stuff envelopes and mail. Purchase forms for your Software >

Specialized 1099 & W-2 Software: Software that exclusively prints and e-files all 1099 and W-2 forms. To print payer and recipient copies, purchase forms compatible with the software as there are many layouts available. Print copies, stuff envelopes and mail. Purchase Specialized 1099 & W-2 Software >

Online Filing: E-file payer copies using online system, with no software to buy. Some services print and mail recipient copies for you, others allow you to print your own. Sign up for Online 1099 & W-2 Filing >

Continue reading


How to File 1099-MISC for Contractors

Guide to 1099 Forms for ContractorsA Complete Guide – How to File 1099-MISC Forms for Contractors – by DiscountTaxForms.com is now available.

The goal is to make 1099MISC filing as easy as possible! The January 31 deadline comes fast every year.

Get educated, get ready and get it done with this handy guide. 

 

Options for Filing 1099-MISC Forms for Contractors

Your Accounting Software: Many accounting software systems, such as QuickBooks, will print 1099 and W-2 forms and some even e-file payer copies. To print forms, purchase 1099-MISC compatible with your specific software. Print copies, stuff envelopes and mail to the Government and recipients. Purchase Software-Compatible Forms >

Specialized 1099 Software: Easily print all copies of 1099-MISC forms with specialized software that will also e-file payer copies. To print payer and recipient copies, purchase forms compatible with the software. Print copies, stuff envelopes and mail. Shop for Specialized 1099 Software >

Online  1099MISC Filing: E-file payer copies and print and mail recipient copies with an online system – no software or forms to buy! Some services print and mail recipient copies for you, others allow you to print your own. Sign up for Online 1099 Filing >

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Landscaping Company’s Guide to Filing 1099 & W-2 Forms

Landscapers Guide to 1099 and W2 FilingWe’ve recently developed a Guide to Filing 1099 and W-2 Forms for Landscaping Companies on DiscountTaxForms.com.

This blog post has a summary of what you need to know, or read the full guide here >

 

Options for Filing 1099-MISC and W-2 Forms for Landscaping Companies

Your Accounting Software: Many accounting software systems will print 1099 and W-2 forms. Some will e-file payer copies too. To print payer and recipient copies, purchase forms compatible with the software as there are many layouts available. Print copies, stuff envelopes and mail. Purchase forms for your Software >

Specialized 1099 & W-2 Software: Print any type of 1099 and W-2 form from specialized software. It will also e-file payer copies. To print payer and recipient copies, purchase forms compatible with the software as there are many layouts available. Print copies, stuff envelopes and mail. Purchase Specialized 1099 & W-2 Software >

Online  1099 & W-2 Filing: E-file payer copies using online system; no software to buy. Some services print and mail recipient copies for you, others allow you to print your own. Sign up for Online 1099 & W-2 Filing >

Continue reading


Trucking Company Guide to Filing 1099 & W-2 Forms

Trucking Companys Guide to 1099 and W2 FormsAnother new guide from Discount Tax Forms.com! The Trucking Company’s Complete Guide to Filing 1099 and W-2 Forms is now available.

This blog post has a summary of what you need to know, or read the full guide here >

 

Options for Filing 1099 and W-2 Forms for Trucking Companies

Your Accounting Software: Many accounting software systems will print 1099 and W-2 forms and even e-file payer copies. To print forms, purchase some compatible with your specific software, as there are many layouts available. Print copies, stuff envelopes and mail to the Government and recipients. Purchase forms for your Software >

Specialized 1099 & W-2 Software: Easily print all type of 1099 and W-2 forms with specialized software that will also e-file payer copies. To print payer and recipient copies, purchase forms compatible with the software. Print copies, stuff envelopes and mail. Shop for Specialized 1099 & W-2 Software >

Online  1099 & W-2 Filing: E-file payer copies using online system; no software to buy. Some services print and mail recipient copies for you, others allow you to print your own. Sign up for Online 1099 & W-2 Filing >

Continue reading


New ACA Reporting with 1095 Forms

Beginning in January 2016, most employers must file information returns for the Affordable Care Act (ACA) on new 1095 and 1094 Forms.

Affordable- Care Act (ACA) 1095 Forms Filing with Discount Tax Forms

ACA Reporting Overview

The Affordable Care Act (a.k.a. Patient Protection and Affordable Care Act, or ObamaCare) requires additional reporting for employers and insurers to remain compliant.

In 2016, employers and insurers must file information returns on Form 1095 with both the IRS and employees to report on healthcare coverage for the 2015 tax year.

 

Employer & Insurer Requirements

Not every business needs to file ACA forms in 2016. Yours must if you:

  • Have 50+ employees who are full-time or full-time equivalent
  • Are a self-insured employers regardless of size

Full time employees are those who worked an average of 30+ hours per week for more than 120 days in 2015. Use the HealthCare.gov FTE Employee Calculator for more information.

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How to File1099-MISC Forms with QuickBooks

Quickbooks 1099 Forms Printing and E-file with Discount Tax FormsQuickBooks 1099-MISC Form Printing Instructions

  1. From the Vendors menu, select 1099s/1096
  2. Review 1099 Vendors: click Run Report to ensure vendors are set up correctly for 1099 printing
  3. Set up 1099 account mapping: click Map Accounts and use the dialog window for Preferences to map accounts to the boxes on the 1099 Forms
  4. Review 1099 Data: click Run Report to review and correct data
  5. Print 1099 Forms: click Print to print 1099-MISC and 1096 Forms*

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How to File W-2 Forms with QuickBooks

QuickBooks W-2 Forms Printing Instructions

 

Blank W-2 Forms for QuickBooksBlank Perforated W-2 Paper

  • QuickBooks Payroll only
  • The form’s boxes, labels and instructions, along with wage data print in one pass on your printer
  • The IRS requires that W-2 forms can be easily separated by the employee. Therefore, we recommend using official, blank perforated W-2 paper. Order paper with instructions preprinted on the back to save time and money printing the required instructions. Regular office copy paper is not recommended.
  • Order W-2 Paper for QuickBooks >

 

QuickBooks W-2 FormsPreprinted W-2 forms

  • All versions of QuickBooks
  • The boxes, labels and instructions are preprinted on the front of the form, and the employee instructions on the back. QuickBooks will print only the wage and tax data. Therefore, it is essential that the W-2 forms are compatible with your software. A W-2 Traditional Format will be compatible with virtually all software. Oddly enough, the forms provided by the IRS/SSA are not compatible with any software.
  • Order QuickBooks W-2 Forms >

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